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The next step in automating some district forms is to put the expense claim form for reimbursement online so we as you can see I've gone to the ED automate Carol Community School District site I'm going to log on to that using my username and password, so this new case is already checked over here on the Left all's I have to do is find the expense report over on the right I find a box place a checkmark in it click on the green arrow that takes me to the forum since I've logged in you can see that my name automatically populates here along with my position the purpose let's just say this was to attend a workshop the department is the district office and the date that the workshop took place was October 1st and let's say this was an AIW workshop since we did not stay overnight there wouldn't be anything in the lodging if you did, and you paid for it yourself because they didn't accept a purchase order you would put the amount of lodging in the first blank there under lodging, but there were some meals and let's say the meals were fifty-five dollars, so I entered that transportation let's say that this would be used in case the airline for example was you needed to purchase an airline ticket you put that on your personal credit card and are asking to be reimbursed since that was not the case for this particular trip we'll go on to the next one under miles let's say you did use your own car and the conference's was in Des Moines and so it was 180 miles round trip now you can see that under my liege dollars was already calculated, and they took the 180 miles time 40 times 40 cents a mile that gives you $72 that automatic populates automatically populates for you, I know miscellaneous this would be in case there are any other miscellaneous expenses that went along with this particular workshop in this case let's just say there was not but so the total is 127 dollars now if you're unsure of the number of miles that you traveled you can certainly put the addresses in here, and it will click on search, and it will automatically tell you how many miles that you can that you traveled, and you can put that number of miles in here but remember this would be one way and obviously most of the time it's going to be a round trip, so you'll need to double that in order to get the correct reimbursement down below you might just put some comments in here this would tell both the district office my office and Diane in Accounts Payable what this workshop was, and I would just say several staff members attended a KIA workshop in Des Moines then I'd click on choose file and I would have to have made copies and scanned those receipts to my email or somehow get them you know in a file that I could upload into the system you see I just have several files in my downloads file, so I'm just going to click on one I click on open and as you can see that has been uploaded along with this so Diane when she gets this will be able to print that receipt out and keep that on file...
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